Improved communication and collaboration have been shown to increase creativity and overall productivity. As most companies continue to operate remotely, various tools must be used to provide employees with the best methods to communicate effectively.
There are dozens of options available to optimize remote collaboration. Finding what works best for your business can help you create a stronger and more efficient virtual workplace.
Here are five tips to improve productivity within your team.
1. Select the ideal platform. The fast, round-trip nature of instant messaging speeds communication and enables users to quickly share ideas. If you rely solely on email to communicate ideas to team members, it’s best to work on a platform where messages can be sent and viewed much faster. Microsoft Teams is an option that allows both instant messaging and video calls. Make sure all options are covered. Businesses looking for collaboration system updates should take a look at this platform if they haven’t already.
2. Focus on speed and connectivity. Remote work can be interrupted if the proper speed and connectivity of your Internet connection do not meet your needs. Every team member needs a fast, secure and reliable connection. Workers who are constantly challenged by a slow and unresponsive system can lose confidence in the team’s ability to complete projects in a timely manner. Those experiencing a weak signal may simply need a better router or repeater. Others may need to contact their vendor and make sure the system can function to company standards.
3. Partner with an IT support team. Once the system is operating at its full potential, it must be maintained to continue operating at peak performance. Businesses without technical support staff should seek the help of a managed service provider. A third-party tech expert can keep an objective eye on a company’s entire system. They will be able to monitor and maintain your network so that connectivity issues don’t become a problem or a drag on your business.
Any network problem can hurt your business. Ongoing proactive maintenance can prevent these negative situations.
4. Improve security. Your communications system must be secure to avoid security breaches and data theft. Competing companies have been known to target companies and their communication methods to intercept confidential information. At the beginning of the pandemic, the Zoom call bombing phenomenon was in the headlines, emphasizing the importance of secure calls during virtual communication.
Some platforms are better than others when it comes to security and encryption. A check of your safeguards already in place will help you decide which platform is right for you. Either way, several precautions must be taken to ensure the security of logins and passwords, such as using multi-factor authentication.
5. Provide remote desktop access. This enables employees to retrieve data and files from their desktops even when they are at home. It is a way of making it possible to be in the office, even if it is not physically possible due to corporate restrictions caused by the pandemic. Remote desktop access is a tool that no business should be without.
Setting up a remote desktop connection doesn’t have to be difficult. Service providers can configure it for you, and from there your team can access your vital files and documentation as needed. This makes it much easier to complete projects and stay on track. When configured correctly, it is completely safe and reliable, so you won’t have to worry about unforeseen problems.
Remote communication is vitally important and cannot be overlooked. It has become a long-standing trend accelerated by the global pandemic and should be used to the full.